We have noticed that some agencies have incorrectly uploaded their APP-CSE 2020 into a different agency account thereby resulting to inconsistency of data and unsuccessful uploading of their APP-CSE 2020.

To minimize this error, users must ensure that the documents to be uploaded are correctly reflected in the system. Below are the steps to validate if the user has correctly uploaded the APP-CSE 2020 to the appropriate organization:

1. Log in to the Virtual Store at www.philgeps.gov.ph

2. Upon login, click the Dashboard tab

3. Click the APP-CSE icon

4. Click the View Uploaded APP-CSE icon to be redirected to the Annual Procurement Plan Common Used Items page

5. From the Annual Procurement Plan Common Used Items page, the organization name of the agency will be displayed

6. User may now confirm and validate if the uploaded APP-CSE and the organization name are the same

Henceforth, users are advised to be more careful in the preparation and uploading of their APP-CSE 2020.

Please be guided accordingly.

 

Issuances

GoP - OMR Guidlines

Guidelines for the use of the Government of the Philippines - Official Merchants Registry (GoP - OMR)

E-bidding Guidelines

Approving and adopting the guidelines for Electronic Bidding (E-Bidding)

Administrative Order No. 17

The directive specifically reiterates the provisions of R.A. 9184 on procurement of common goods from the PS and use of the PhilGEPS in the posting of all agencies’ procurement activities from publication of bid opportunities to posting of awards and contracts

Circular 2011-6

Directing the use of the Procurement Service (PS) and the Philippine Government Electronic Procurement System (PhilGEPS) in the Procurement Activities .

Exemption on Revenue Resolution No. 10-93, Implementing Republic Act No. 7649

Payment to Procurement Service by the Government Office concerned for goods/supplies procured by the latter is NOT subject to creditable VAT withholding.

Exemption on Expanded Modified Direct Payment Scheme for Accounts Payable (A/Ps)

Pending the guidelines on the adoption of ExMDPS on the transaction with Procurement Service, the NGAs shall continue to remit cash advance/deposits to PS using MDS checks

DBM Circular Letter No. 2013-14

To expand the use of the APP- CSE as the Agency Procurement Request for the purpose of agency requirements and reiterate the posting of the APP-CSE in the Transparency Seal as required for the grant of the annual Performance Based Bonus (PBB).

Revenue Regulations 18-2012

Effective September 1, 2013, Procurement Service shall accept only Official Receipts, Sales Invoices, Collection Receipts and Delivery Receipts with BIR authority to print (ATP) and printers accreditation no. pursuant to Revenue Regulation NO. 18-2012.

NOTE: As per RMO 12-2013, PS is not required to secure ATP

Executive Order No. 359

Reiterating the policy and prescribing guidelines and procedures in the implementation of the provisions of executive order no. 285, "Abolishing the General Services Administration and Transferring its Functions to Appropriate Government Agencies" on the operation of a procurement system for common-use office supplies, materials and equipment

Certificate of Available Common-Use Supplies, Equipment and Consumables

Certificate of available Common-Use Supplies, Equipment and Consumables.

COA Letter of Support

Reiteration of COA Memorandum No. 2011-014 dated July 20, 2011, re: Government procurement of supplies through the Procurement Service (PS), Department of Budget and Management (DBM).

Administrative Order No. 14

Consolidating and Rationalizing the Rules on the Acquisition of Government Motor Vehicles, Adopting a Centralized System of Procurement Therefor, and for Other Purposes.

GPPB Resolution No. 08-2019

Authorizing the Department of Budget and Management (DBM) and the Procurement Service (PS) To Issue Specific Procedural Process For The Operationalization of a Centralized Procurement of Motor Vehicles.

GPPB Resolution No. 20-2018 

Approving the Guidelines on the Use of the Virtual Store for the Procurement of Common Use Supplies and Equipment (CSE) 

GPPB NPM No. 015-2019

Procurement of Motor Vehicles under Administrative Order (AO) No. 14, series of 2018.

Budget Circular No. 2019-2 

Guidelines to Implement the Centralized Guidelines Implementing Certain Provisions of Administrative Order No. 14, s.2018.

Budget Circular No. 2019-3 

Guidelines to Implement the Centralized Procurement of Government Motor Vehicles pursuant to Administrative Order No. 14, s. 2018.

 

Forms

Annual Procurement Plan Common-use Supplies and Equipment (APP-CSE) 2020 Form - 10 September 2019

Form used by government agencies to record their annual procurement on common-use office supplies and equipment.

Motor Vehicle Order Confirmation (MVOC)

Agency Procurement Request Form 02

Form used by government agencies for requisitions of Common-Use goods from the PS Depots & Sub-Depots; and for orders of Consumables & Non-Common Use Supplies from the PS Main Office.

Agency Procurement Request Form 03

Form used by government agencies for items on sale.

Sales Return Form

Form used by government agencies for Sales Return

Agency Procurement Request Form for MITHI – Laptops (for executives)

Form used by government agencies for the requisition of laptops (for executives) under the MITHI program

Virtual Store Buyer Registration Form

Form used by government agencies for Virtual Store Registration. Kindly send the accomplished forms to This email address is being protected from spambots. You need JavaScript enabled to view it.

Government Fares Agreement Memorandum of Agreement and Registration (GFA-MOA-R) Form

Government Fares Agreement (GFA) Fund Replenishment Form

 

Memorandum of Agreement

Non-Common Use Supplies and Equipment

Agreement between the Procurement Service and Government Agencies in the procurement of Non-Common Use Supplies and Equipment.

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